Carefully Construct Your Site Layout
Site layouts are extremely important because they determine the event’s traffic flow and ultimately the kind of experience event attendees will have. Think about where your stage will be set up and where your audience will go. Also, think about what kind of atmosphere you want to create.
If you’re not very familiar with the location, scout it out carefully so you know details about pathways; flat vs. hilly areas for tables, chairs, and stages; and any hazards you’ll need to take care of ahead of time. Once you’ve answered these questions and have taken a thorough look at your location, it’s time to think about permitting.
Permits, Permits, Permits!
Of course no one likes to mess with the great state of New York, but not taking out a permit is like a direct line to the NYPD. If you fail to acquire the correct permits, your carefully planned outdoor live event could be shut down before it even begins. Check out the NYC parks FAQ to check what you are allowed to do on NYC property
Most outdoor events in NYC are held in the parks. Once you have your location the fun begins. Being outdoors lets the public know “Hey, we’re here, and this is the show you want to see!” The best thing about New York is that all the elements work with you, not against you. If you’re in Central Park you have the grass as your audience sets up. You have certain areas where you can set up a stage, and “voila,” you have the foundation.
Choose the Hours for Your Outside Live Event
Timing is everything! Will this be a weekend event? Weekday? Will your event take place at night or during the day? Weigh your options carefully because your hours will have a big impact on your turnout. For instance, if you’re planning a family event that will include children, you wouldn’t want to schedule it on a school night when parents want their children to be getting to bed early.
Every performance matters, but you also have to know your audience. Think about your target audience for this event and what kinds of schedules they have. Then schedule your outdoor live event in NYC so these people will be able to actually attend.
Create a Dynamite Set-Up Team
Having a strong team is important for any event. You don’t have the time or capacity to oversee everything that needs to happen during setup. That’s why it’s important to designate individuals to do specific things.
You’ll need a stage manager, a site manager, PA’s and runners, crew members, technical crew, and someone to run the box office. Choose people who are dependable and experienced with outdoor live events. Whatever your project consists of, do not mount all the workload on one person. It will hurt you in the long run because these kinds of events are too multifaceted for one person to handle alone. Instead, create a team of people who are dedicated to one goal: the successful execution of the event. Hire your team early so everyone can be involved in the planning and preparations. Don’t have a crew ready to go? Check out the Production Hub website for help in hiring the right people for your event.
Don’t Forget Post-Event Evaluation
By evaluating your event afterwards, you’ll gain lots of important information that will help you to make decisions in the future. Was this event free? If so, was the outcome a positive one? Did it achieve its goals? Did you get some great shots from the event? Make sure these photos go online in your portfolio. You’ll want to showcase your event on all social media platforms and in other applicable locations: advertising, newsletters, etc. This will garner attention and provide an opportunity for future projects.
If this event was a paid event, make sure your earnings cover and surpass your original budget and expenses. Your analysis should include everything from equipment to vendors. This financial information will help you to make informed decisions about future outdoor live events.
For help with your upcoming live event in NYC, get in touch with us at On Time Elite. We’ve been helping with outside live events in the city for many years and can help with location vans, VIP/Green Room concert events, and more. We look forward to working with you.
wholesale cialis canada Patients are monitored using video electroencephalogram (EEG) equipment for up to 5 hours after it has been consumed. In fact, some people spend months on such patches cialis generic wholesale until they are ready to quit the habit. This pill is approved by the FDA and safe to use under davidfraymusic.com generic levitra vardenafil the experts prescription. Women often viagra sample canada tell doctors about this condition that can not be controlled, such as age and gender, but there are many things that contribute to the quality of a man’s ejaculation.