Ensuring a Successful Shoot on a Hot Summer Day

 

We all wonder how to have a Problem Free Summer Shoot. It’s summertime, the time when we shoot campaigns. That means we’ve stepped out of the studios and onto the streets. As we prep for the newest, hottest trends, we also battle the heat itself.

In this post, we’ll tackle the tips and tricks for carrying on despite oppressive temps. A bright, sunny day may seem perfect for an outdoor shoot, but excessive heat can quickly take its toll.

What Can Go Wrong

It just takes one hiccup to cause stress and missteps during your shoot. When the sun blazes, tempers can be short, and endurance can flag. What can happen?

• Power can shut down
• Appliances can trip the genny
• Motorhomes can heat up

It’s easy to see how even one of these problems could sabotage your shoot and cause expensive and frustrating delays.

Before we dive into the nuts and bolts of managing a successful shoot, let’s look at some general information that will help you triumph over the weather.

Helpful Information

Generators and AC’s

Roughly 99% of units in the biz are equipped with 8000kw generators. They can power the trailer, but they can’t do much more. In other words, these generators make the motorhome self-sufficient with minimal power to spare.

Once you add power for a hairdryer or steamer, you’re probably at 93-95% capacity. This holds true if the temp outside is 75-80 degrees. If the temperature soars to 90 or 95, the air conditioner will be working overtime, putting additional strain on the generator. You may not have more capacity for running appliances.

Power Shutdowns

Generators are designed to handle specific power loads, and too many demands can cause them to shut down. A power shutdown will affect everything relying on electricity, from the refrigerator and microwave to the lights and outlets used to charge phones.

Clearly, precautions must be taken if you’re going to successfully manage your shoot on a hot day. Fortunately, it’s not difficult to take these precautions. Here’s a simple list you can use to achieve those sweltering late-summer shoots.

How to Have a Problem-Free Summer Shoot

1. Anticipate Needs

The producer should communicate with everyone before the shoot to anticipate power needs. How many appliances will the hairdresser need? What are the power requirements of photographers? How many fans do you require?

With an accurate picture of your ideal power requirements, you’re in a better position to prioritize and schedule needs when the temperature soars.

2. Watch the Forecast

Don’t let the weather take you by surprise. Starting several days before your shoot, keep a close eye on the forecast, and begin to anticipate contingency plans if the temperature is over 85 degrees. When the temps hover between 85 and 100, the generator can only support itself; trying to use other appliances can sabotage your shoot.

3. Talk with Your Team About Expectations

Working in hot weather requires serious cooperation. Discuss logistics with your team, and explain how to behave in the unit during the shoot.

For example, if the hairdresser needs to use a blow dryer, he should communicate this to the driver, who will make any adjustments necessary to avoid a shutdown. When everyone focuses solely on their own tasks, mishaps occur. Help your team to realize that you’re all interdependent in these circumstances, and by working together, you can avoid frustrating delays.

Here’s another example. Every time someone enters or exits the motorhome, the door needs to be firmly closed. Allowing cooled air to escape raises the temperature inside. This makes people uncomfortable, but it also puts increased strain on your power source, leaving you less power for other requirements like lights and fans. If necessary, consider putting a sign on the door to remind team members to keep it closed.

Remember that we’re your allies. We want to help you have a successful shoot, no matter how hot the day gets. When you call to make your reservation, be sure to discuss these options.

Alternating Power

Pros	Cons
You save money by not renting a generator	Loss of air conditioning, which can result in a hotter unit
No additions	If you don’t manage and alternate correctly, you can trip the generator, resulting in a loss of production time as you reboot.

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Generator

Pros	Cons
Segregation: You know exactly where and when your power is being used	It’s more expensive

 

 

 

In closing, as we said before, we know that we are all trying to figure out how to Have a Problem-Free Summer Shoot. We hope we helped you see that when it comes to shooting on a hot summer day, everything from intent, anticipation, and management become key and vital factors to your success. Keeping these things in mind can guarantee success and a problem-free day.

 

Reach out to us at On Time Elite for more information or to start planning your next shoot. We’re here to help you succeed!